How does nexova ai pricing compare to traditional HOA management in the Bay Area?

Nexova ai full-service HOA management starts as low as $16.50 per unit per month for communities of 500+ units and scales up for smaller communities. Independent industry data from HOA Unlimited shows typical Bay Area full-service HOA management ranges from $22 to $38+ per unit per month. For mid-sized to large communities (50+ units), nexova ai is meaningfully below the Bay Area industry midpoint. For very small communities (under 25 units), we recommend Financial-Only service instead — per-unit full-service pricing is structurally high industry-wide at that scale.

What is your guaranteed lowest price policy?

If a competing Bay Area HOA management company quotes your community a lower rate in writing, nexova ai will match it. Send us the written competitor proposal and we will adjust our rate to match — no negotiation required. This is a written clause in every nexova ai management agreement, not a marketing promise.

What does Financial-Only service include?

Financial-Only service includes all bookkeeping (assessment collection, accounts payable, monthly financial statements, bank reconciliation, annual budget preparation), reserve fund coordination, and delinquency tracking. The board self-manages administrative work like vendor coordination, homeowner requests, and board meeting preparation. Financial-Only service is available for communities under 50 units.

What does Full Service include that Financial-Only does not?

Full Service adds: quarterly board meeting support with your dedicated community manager, twice-a-year site inspections, homeowner issue resolution, governing document compliance and policy advisory, architectural review coordination, violation tracking, vendor sourcing and management, 24/7 emergency call coordination, and access to the nexova ai community portal with the AI Assistant for 24/7 homeowner Q&A.

What does Premium Service add beyond Full Service?

Premium Service adds: up to 12 board meetings per year (vs 4 in Full Service), a contractual SLA that is 3× faster than the industry average for response time, unlimited architectural review and violation management (vs capped counts in Full Service), inclusion of CPA annual review and tax filing coordination, and unlimited site walk and enforcement inspections. Premium Service is available for communities of 15 or more units.

Are there any hidden fees beyond the monthly management fee?

Our standard monthly per-unit fee covers all core services listed in the Appendix B service matrix of our proposal. On-demand services — such as special assessment setup, resale certificates, homeowner transfer processing, lien preparation, and oversight of capital projects — are billed at published rates listed in Appendix B. We never charge vendor invoice markups, rebate commissions, or kickbacks on vendor contracts. Every fee is disclosed in writing in the management agreement before the board signs.

Does nexova ai mark up vendor invoices?

No. Vendor invoices are passed through to the HOA at the exact amount the vendor charged nexova ai, with a copy of the original vendor invoice available to the board on request. Nexova ai does not receive kickbacks, rebates, or commissions from any preferred vendor. This is one of the foundational commitments in the nexova ai ethical management framework.

What is the transition cost when switching to nexova ai?

The standard transition fee is $1,400 for a standard community (one operating account, one reserve account). We are currently offering a 50% promotional discount — $700 — for new communities transitioning to nexova ai. The fee covers all records and financial handover, bank account setup, data migration into the nexova ai portal, homeowner welcome communications, and board orientation. Transition takes approximately 30 days end-to-end. Special structures (master/sub HOA, multiple operating accounts, single-family home communities) are quoted individually.

What if my community has more than 500 units?

For communities of more than 500 units, we build a custom scope based on community complexity, amenities, and any master/sub HOA structure. Request a quote and we will prepare a detailed proposal tailored to the community.

How often can your pricing change?

Standard pricing is reviewed annually as part of the management agreement renewal. Mid-contract rate increases require 60 days' written notice and are capped at the regional CPI index for the Bay Area. The guaranteed lowest price clause and vendor no-markup commitment apply for the full duration of the management agreement.

Pricing / 01

Better managed. Less wasted.Every dollar working harder.

AI makes your management more efficient — faster reconciliation, smarter vendor sourcing, instant homeowner support. Transparency ensures cost integrity — every invoice verified, every dollar visible, nothing slipping through the cracks. The result is a community that runs better and costs less. We publish our management fees below because that's where it starts.

Management fee calculator

Your community, your management fee.

Estimate your monthly management fee — no sign-up, no email gate, no pressure.

Management fee estimate

Live · 2026 rates

How many units in your community?

units

We price communities from 2 to 500 units. Larger communities — talk to sales for a custom scope.

Which service tier fits?

Financial-OnlyBookkeeping, reconciliation, financial reporting, assessment collection. Best for boards that want to self-manage administrative work.

Full ServiceEverything in Financial-Only plus board meeting support, vendor management, homeowner Q&A, compliance tracking, 24/7 AI assistant.

Premium ServiceEverything in Full Service plus CPA annual review, state registration, tax reporting, 3× faster SLA, and unlimited usage.

Where is the community?

Does any of this apply?

Master / Sub HOA structureSingle-family home communityMore than one operating + one reserve accountCommon facilities beyond a clubhouse (pool, fitness, security gate, etc.)

If any apply, we'll route you to a custom quote instead.

For your 60-unit Santa Clara County community

Estimated monthly management fee

$2,010/ month

Annual management fee

$24,120

Est. first-year savings

$5,080

How we get there

Management fee savings vs industry avg$1,080/yr

$0 communication costs (vs paper/mail)$3,300/yr

Transition discount (50% off, first year)$700

First-year total$5,080

Recurring annual savings (after year 1): $4,380/yr

2 minutes. No pressure. A community manager responds within one business day.

Management fee = what you pay nexova ai for professional management. Does not include your HOA's other operating costs (vendors, insurance, reserves), which are managed on your behalf with no markups. Three tiers: Full Service $16.50–$48/unit/mo, Financial-Only $22.30–$33.40/unit/mo, Premium $22.20–$64.80/unit/mo (all for 20+ unit communities, scaling with size). Guaranteed lowest-price under our price-match clause. Final pricing confirmed in a written proposal.

Beyond the management fee / 02

Is your current manager marking up your vendors?Probably.

The management fee — the number above — is only one line in your HOA's total operating budget. The real cost of a management company is what happens to everything else: the vendor contracts they negotiate on your behalf, the late-fee revenue they may keep, the document-request surcharges they charge homeowners directly, and the annual cost-of-living adjustments that compound without explanation. These hidden costs can exceed the management fee itself. Here are fifteen questions the California Civil Code gives your board the right to ask about how your current manager handles the rest of your budget. If they can't answer all of them within a business day, you have a transparency problem.

Questions grounded in California Civil Code §5200 (Annual Policy Statement & records inspection) and §5215 (member access to HOA records). Your board has the legal right to ask every one of these questions and receive a written answer.

Vendors

Does your current manager disclose every vendor invoice at the price the vendor charges them — or at a marked-up price?

Many traditional managers bill a landscaping or repair invoice to the HOA at a higher rate than what the vendor charged them, and pocket the difference. This is legal if disclosed, but rarely is. Ask to see the vendor's original invoice side-by-side with what the HOA was charged.

Civ. Code §5200(a)(9)

Does your current manager receive any kickback, rebate, or commission from preferred vendors?

Vendor relationships can produce silent revenue for management companies. California law requires disclosure of any conflict of interest to the board; if yours has never been disclosed, ask directly in writing.

Civ. Code §5350 (director conflict of interest)

How many bids did your current manager collect before awarding the last contract over $5,000?

Single-bid awards to the same vendor year after year are a red flag. Ask for the bid summary from your last three major contracts. If there is only one bid on file, your manager isn't shopping the market for you.

Fees

What is the full schedule of on-demand fees your current manager charges to individual homeowners?

Escrow packages, resale certificates, lien filings, lender questionnaires, violation letters, architectural reviews — each of these often carries a fee charged directly to the homeowner, not the HOA. These fees are management-company revenue and rarely appear in the management agreement the board signs.

Civ. Code §4525 (document request fees)

Does your current manager keep late fees and collection fees, or are they returned to the HOA?

When an owner pays an assessment late, the late fee is revenue to someone. Check whether it's returning to your reserve fund or staying with the management company.

What does your current manager charge for an 'extra' board meeting beyond the annual package?

Most management agreements include a fixed number of board meetings per year. Extra meetings — emergency meetings, special assessments, transition meetings — are typically billed hourly, often at $150-$250/hour. Ask for the rate in writing.

Records

Can you pull last month's bank reconciliation right now without calling your manager?

Under Civil Code §5200, the HOA has a right to inspect financial records. A transparent manager publishes the monthly bank statement, check register, and reconciliation to the board and to any homeowner who asks. If your answer is 'I have to email my CM to get it,' that's the first hidden cost.

Civ. Code §5200 & §5205

Are the governing documents — CC&Rs, bylaws, rules, minutes, budgets, reserve studies — available to every homeowner in one searchable place?

Davis-Stirling requires these documents to be available to members within 10 days of a written request. A manager who charges 'document retrieval fees' for records the HOA already owns is a red flag.

Civ. Code §5215

How long does it take to get a written answer to a financial question from your current manager?

Response time is a hidden cost. Every hour the board spends chasing answers is an hour not spent governing. Industry average for written financial questions is 5-10 business days; best-in-class is next business day.

Incentives

Does your current manager's pay go up when your HOA spends more?

Percentage-of-budget management contracts create an incentive to grow the budget. Flat-fee or per-unit contracts do not. Ask the literal question: if the HOA's annual spend doubled next year, would the management fee change?

Is your current management company owned by or affiliated with any of the vendors it recommends to your HOA?

Vertical integration is common in traditional property management — a parent company may own a landscaping subsidiary, a painting subsidiary, a construction-defect legal practice. Ask directly.

Operations

Is your reserve study up to date — and does it reflect today's replacement costs, not 2019 costs?

California law requires a reserve study every three years (Civil Code §5550). Many HOAs are running on pre-pandemic cost assumptions; the replacement cost of a roof has nearly doubled in some cases. A good manager forces this conversation before a special assessment is necessary.

Civ. Code §5550

Who holds the HOA's original governing documents, bank signatures, and vendor contracts — and can you get them back in 30 days if you switch managers?

A transition clause should be in every management agreement. If the agreement is silent, the outgoing manager has leverage — they physically control the documents and the banking relationships. Ask to see the termination and transition section of your current contract.

What SLA does your current manager commit to in writing for homeowner requests, maintenance requests, and financial questions?

'We'll get back to you as soon as possible' is not an SLA. A professional management agreement specifies response times — e.g., 'within 1 business day' or 'within 4 business hours'. If your contract is silent, the manager has no written obligation to respond at all.

Has your current manager ever walked the board through the full monthly financial report, line-by-line, in plain English?

A fiduciary duty isn't just 'make the numbers balance' — it's 'explain the numbers to the people legally responsible for them'. If no CM has ever sat with your treasurer and explained every line, the board cannot meaningfully fulfill its oversight role. This is the single biggest gap traditional managers create.

Civ. Code §5500 (monthly financial review duty)

If your current manager can't answer all fifteen of these in writing within one business day, your board has a transparency problem — and probably a money leak too. Run the calculator to see what you should be paying and request a quote.

Pricing / 03

Questions we hear.And the straight answers.

Next step

Know your number.Then come talk to us.

A community manager will walk through the audit with your board, compare it line-by-line against your current statement, and put a written proposal in front of you. No pressure. No pitch-and-run.