Reserve your 15% HOA management rate.
Request a proposal from nexova ai by June 30. We'll hold the Early Partner Rate through September 30 — enough time for your full RFP process and board vote.
No obligation. No board vote required to submit a request.
Want to compare your community's budget to Bay Area benchmarks first? Run the Free Budget Benchmark Tool — it's a 2-minute forensic audit you can take to your board before you ask us for a proposal.
Request deadline
June 30, 2026
Rate held through
September 30, 2026
The offer
What the Early Partner Rate includes.
15% off Year 1 management fees
Applied to monthly management fees for the first 12 months of service. At end of Year 1, your rate transitions to our standard published pricing — no surprises, 90-day advance notice.
$0 transition fee
We waive the standard transition cost (typically $1,400) for all Early Partner communities. Document migration, vendor introductions, homeowner onboarding — included.
90-day satisfaction guarantee
If nexova ai isn't the right fit in your first 90 days, you exit cleanly — no penalty, no cancellation fee, full professional handoff to a management company of your choice, including your previous management company if they are available and willing.
Competitor price match
If you have a written Year 1 quote from a qualifying Bay Area management company for comparable scope, we'll match it.
Eligible communities
Any HOA or CID in Santa Clara, San Mateo, San Francisco, or Alameda County. Condos, townhomes, single-family planned communities. Any size.
The mechanic
What Rate Reservation means for your board.
A proposal request is a personal inquiry. Not a commitment. Not a board action.
You are not signing anything.
Submitting a proposal request creates no contractual obligation — for your community, for you personally, or for any board member. It is a request for information.
No board vote is required to submit the request.
In California, a director personally requesting information or a proposal from a vendor is not board action. It does not require a board meeting, an agenda item, a notice period, or a vote. It is the same as any director doing due diligence as part of their evaluation role.
We receive the request and lock the rate on our side.
Once your request is submitted, nexova ai internally timestamps it and holds the 15% Early Partner Rate for your community through September 30, 2026. Nothing changes on your end — your community continues under its current management arrangement.
We send a full proposal within 5 business days.
The proposal includes: itemized per-unit pricing for your community, a scope-of-service breakdown, SLAs in writing, reference contacts from current nexova communities, and a contract draft for attorney review.
Your board evaluates at its own pace.
Run your RFP, schedule structured interviews, get attorney review, hold your board vote — on your timeline. The rate is held through September 30, regardless of how long your process takes, as long as you execute by that date.
The rate expires at the end of September 30.
If your board votes not to proceed, or if the timeline runs long, you walk away with a professional proposal for your RFP records. No follow-up pressure from us — ever.
The why
Why we're doing this.
nexova ai is a limited-capacity Phase 1 program. We're taking approximately 20 Bay Area communities onto the platform this window. The 15% Early Partner Rate expires June 30 because after that, we move to our standard pricing — and we're not offering the founding discount again.
We built Rate Reservation because we kept having the same conversation: a quality-first board president tells us the RFP process takes 3–4 months, and then asks whether the Early Partner Rate will still be available when the vote is ready. The honest answer was no — and that wasn't fair to boards running a serious evaluation process.
The Rate Reservation mechanic solves this. You request the proposal now, which takes about 60 seconds and commits you to nothing. We hold the rate. Your board takes the time it needs. We'd rather serve fewer, better-fit communities than rush good boards into decisions they're not ready to make.
About us
About nexova ai.
Based in Sunnyvale, CA
Serving Santa Clara, San Mateo, San Francisco, and Alameda County HOAs.
CCAM-certified community managers
Every nexova community manager holds CCAM certification from the California Association of Community Managers (CACM) or is actively enrolled in CCAM coursework. Your community is managed by a credentialed professional backed by AI tools — not the other way around.
BBB A− accredited · CAI member · ECHO member
Accredited with the Better Business Bureau, a member of the Community Associations Institute, and a member of ECHO (Educational Community for Homeowners, NorCal).
Currently managing 6 founding Bay Area communities
All 6 communities are past their 90-day satisfaction guarantee and active on the platform. Reference contacts are available in the proposal.
AI-native operations platform
- Real-time financial dashboard — every transaction visible the moment it posts. No more financials arriving on the 20th of the following month.
- 24/7 AI homeowner assistant — questions answered with cited references to your community's own CC&Rs and bylaws. Work orders opened. Violation notices drafted.
- Davis-Stirling compliance tracking — SB 326 deadlines, reserve study schedules, annual disclosures, and election procedure requirements tracked by the platform, not by a volunteer.
- Board packet automation — agenda-ready packets generated from live financial and maintenance data, not assembled manually.
The process
What happens after you submit a request.
You submit the request.
Takes about 60 seconds. We ask for your community's name, county, approximate unit count, and a contact email. No financial information, no CC&Rs, no signatures.
We timestamp and confirm the rate hold.
You receive an email confirmation within 1 business hour. The confirmation documents the rate hold and the September 30 execution deadline — something concrete for your records.
We send a full proposal within 5 business days.
Itemized pricing, scope of service, SLAs, reference contacts, and a contract draft. The proposal is designed for RFP review — scored evaluation criteria, attorney-reviewable contract language, and a side-by-side comparison framework if you'd like one.
Your board evaluates on its own timeline.
RFP scoring, structured interviews, attorney review, full board vote — in whatever sequence your governance requires. We're available for a discovery call, a structured demo, or reference calls at any point in the process. No timeline pressure from our side.
Execute by September 30 or walk away.
If your board votes to proceed, the contract is executed at the held rate. If the timeline runs past September 30, or if your board chooses another vendor, you keep the proposal for your RFP records. Either outcome is fine — we'd rather you be a good fit than a reluctant one.
Ready to request a proposal?
60 seconds to submit. No obligation. Rate held through September 30.
Evaluating with your full board? This page is written to answer the questions your fellow directors will ask — forward it as a starting point.
Common questions
Questions your full board will ask.
Not ready to request yet?
Visit the main Early Partner Rate page or review published pricing and the hidden-fee audit.
Rate held through September 30, 2026